Merchandise Monitoring & Inventory Control
Masterfile, waitlist, controlled release, physical inventory, variance, and audit monitoring.
Merchandise
Current Stock is physical uncommitted stock. Actual Count is the net balance after commitments and may be negative.
| Item | Code / Barcode | Variation | Price | Current Stock | Actual Count | Status | Actions |
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Waitlisted
Oldest orders are allocated first. The report is formatted for attachment to monitoring reports and purchase requests.
| Date | Customer | Item | Remaining | Amount | Payment | Contact / Remarks | Actions |
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For Release
Reserved units were already deducted from physical stock. Completing release will not deduct stock again.
| Date Allocated | Customer | Item | Quantity | Payment | Contact | Reference | Action |
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Release Summary
Each release includes its purpose and the required OR, MRRF, or Marketing Purpose reference.
| Released Date | Recipient | Item | Qty | Purpose | Reference | Released By | Amount |
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Inventory Counting
The printed count sheet intentionally does not show system stock. Count 1 and Count 2 can be edited before variance is run. Finalization adjusts Current Stock and Actual Count only after review.
| Item | Code | Count 1 | Count 2 | Final | Variance | Remarks | Action |
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Recent Inventory Sessions
| Session | Date | Title | Status | Created By | Finalized By |
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Variance
Monitoring Stock Out automatically creates a shortage variance. Inventory variance records are created after Run Variance and finalized after stock adjustment.
| Date | Item | Expected | Count 1 | Count 2 | Final | Variance | Status / Reason |
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Audit Log
Records masterfile edits, stock adjustments, waitlist changes, allocations, releases, counts, variance runs, and finalization.
| Timestamp | Action | Record | Item | Qty | Changed By | Reason | Source |
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